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SCANNING AND DIGITIZATION

Transform your paper documents into secure, searchable, and easily accessible digital formats with our Document Scanning and Digitization services. We streamline the entire process, from preparation to quality assurance, ensuring your information is organized, preserved, and ready for seamless retrieval. Our solutions enable efficient data management while reducing physical storage needs and supporting your organization's digital transformation goals.

DOCUMENT SCANNING AND DIGITIZATION PROCESS FLOW

Document Preparation

  • Organize and sort documents systematically.
  • Remove staples, clips, or any obstructions to facilitate smooth scanning.
  • Ensure documents are clean and damage-free for accurate digitization.

    • Labelling

  • Assign unique identifiers to each document or batch.
  • Use tags or codes for easy tracking and retrieval during processing.

    • Indexing

  • Attach metadata such as titles, dates, reference numbers, or keywords.
  • Ensure data fields are consistent with organizational requirements for retrieval.

    • Document Reassembly

  • Once the digitization process is complete, our team ensures that your physical documents are carefully reassembled and organized for filing and archiving. This step includes restoring documents to their original condition, applying proper labelling, and placing them in secure storage systems. Our meticulous approach guarantees that your physical records remain intact, accessible, and well-organized for future reference.

    • Quality Control

  • Verify all scanned documents for accuracy and completeness.
  • Check for legibility and correct alignment.
  • Rectify any issues such as missing pages or unclear scans before final storage.

    • Document Classification

  • Categorize documents based on type, purpose, or department.
  • Group related files into predefined folders or categories for efficient storage.

    • Output Searchable, Indexed Digital Files

  • Generating fully searchable and indexed digital files for easy document retrieval and reference.